Sample act of inventory of property in the premises. What does an inventory of property include when renting out an apartment? Features of drawing up an inventory of property assets

The rental transaction must be formalized accordingly. To do this, you need to draw up a lease agreement. An inventory of the property must be attached to this agreement.

In this article you can find all the necessary information in order to correctly draw up a property inventory act.

How to correctly draw up a property inventory act

An inventory of property is needed in order to avoid unnecessary disputes between the parties to a rental agreement regarding the property located in the apartment.

In this list it is necessary to present all the items that are transferred for use to the tenant along with the apartment for a specified period of use.

The property inventory act allows the landlord to obtain a guarantee that the tenant will fulfill his duties in good faith.

When drawing up an inventory of property, you should specify in detail all the characteristics of things:

the correct name of the items that are rented together with the apartment;

features of each item, which include color, shape and model;

Production year;

quantity.

The tenant must be extremely careful when drawing up the deed. If specific damage or breakage of items is discovered, this should be indicated in the report.

In the absence of marks of this kind, the items are considered to be rented without damage and in perfect condition.

The following characteristics should also be included in the act:

price;

degree of damage.

To indicate the appropriate value of each item, you need to subtract the degree of wear and tear of 30% from its original price.

These characteristics may be needed in cases where it is necessary to assess the damage caused to property and its monetary value. But you need to know that the cost and degree of damage to property are established by agreement of both parties to the rental agreement.

Features of drawing up a property inventory act

The document must be drawn up in two copies, in simple written form. The act must indicate the full names and passport details of the parties. The document must be dated and signed by both parties with their transcript.

The act is drawn up 2 times during the entire rental period. The first is before entering the residential area, the second is before the parties are going to terminate their contract. Before signing, you should check all items for integrity and safety.

If the condition of the property does not correspond to the description of the first inventory report, the landlord may make claims against the tenant.

Below is a standard form and a sample property inventory report, a version of which can be downloaded for free.

Due to the fact that not all citizens of our country have their own housing, the demand for rented apartments does not decrease, and demand, as we know, creates supply from those who have free living space. Often, the rental of housing occurs through the banal transfer of keys and money, which makes both parties to the commercial relationship unprotected in the face of a number of circumstances.

A guarantee that the parties’ agreement to rent premises will be mutually executed by both the lessor and the tenant is a written real estate lease agreement signed by the parties. In order to avoid unfavorable consequences and disputes related to rented housing, it is required to make an inventory of the property when renting out the apartment, handing over the keys to the tenant on the basis of the acceptance certificate. This article describes what an inventory of property includes when renting out an apartment, and what the acceptance certificate should be when renting housing.

An inventory of property assets when renting out living space can be included in the lease agreement itself, or can be drawn up as an annex to the main agreement. Sometimes the rented premises are bare walls, but in some cases the rooms are rented fully furnished and ready to move in. Any things, equipment, furniture tend to wear out or fail sooner or later. Thus, an inventory of property allows us to minimize the likelihood of conflict situations that may arise in the future.

For example, the owner may unreasonably demand from the tenants the cost of a washing machine that was not in working order at the time of check-in, or, conversely, the landlord will suffer losses due to the fact that expensive furniture was damaged by the tenants. Without making an inventory of the property when renting out an apartment, it is virtually impossible for either party to prove their case.

That is why, when moving in and signing a rental agreement for residential premises, special attention must be paid to a detailed description of the property included with the apartment - this is important both for the owner of the premises and for future residents.

How to compose and sample

The document is drawn up in simple written form. The author is the owner of the property, who must indicate in detail in the document exactly what property is being transferred for use together with the residential premises. Before signing, the tenant can make his own adjustments.

The size of the document is not regulated. This will largely depend on how large the list of property assets transferred for use is. So, in an apartment with bare walls, the inventory may only include metering devices, plumbing equipment and a cooking stove, while in a fully furnished home the list can stretch over several pages. Any property that is valuable to the owner can be included in the inventory:

• Technique. When adding household appliances to the inventory, you must indicate the serial number of the product, color, distinctive features, year of manufacture;
• Furniture. In the absence of serial numbers, it is recommended to describe the furniture as accurately as possible, indicating color, condition, quantity and other identifying characteristics;
• Plumbing equipment;
• Small items, kitchen utensils, dishes;
• It is imperative to include all existing meters in the inventory, recording current readings, indicating their serviceability and the presence of seals.

Note! Separately, the document can indicate items that residents are prohibited from using, items of increased value, as well as any conditions that guarantee the safety of valuable property.

After reading the document, the tenant can make his own amendments or make comments to the document. For example, if the inspection reveals a plumbing leak that is not listed in the description, the tenant will need to note this on the document. After the parties to the contract have compared the description with the inspection of the premises and come to an agreement on all points of the document, the actual transfer of the keys to the new residents occurs. The transfer of housing is carried out on the basis of an acceptance certificate.

Important! An inventory of property when renting out an apartment can be drawn up as a separate list, as an appendix to the lease agreement, or the inventory can be included in the lease agreement itself. Then the transfer of housing for use by the tenant will occur on the basis of a transfer and acceptance certificate.

How to draw up an act

Like the inventory of property itself, the transfer and acceptance certificate is prepared in simple written form. The document is drawn up in two copies for each party. The act contains the following information:

• Personal identification data of the parties, including full name, passport data, passport registration;
• Address of location of rental housing;
• The date when the acceptance and transfer of housing takes place;
• List of property assets, according to the inventory;
• Signatures of the parties.

The deed can include information about the condition of the property that was current at the time of transfer. So, if the property inventory lists a working electric kettle, and at the time of transfer it was discovered that the kettle, although working, has some defects (for example, there is no automatic shutdown of the device when it boils), it is necessary to indicate the existing problem in the act.

After the rental agreement expires, when returning the apartment, the owner will have to draw up another transfer and acceptance certificate, this time from the tenant to the landlord. If, at the time of returning the property to the owner, the acceptance certificates contain different information regarding the property used, all responsibility for damaged and disabled items will fall on the tenant.

In order to avoid many problems when renting out an apartment, it is necessary to draw up a legally competent agreement that protects your interests. What is a property inventory? An inventory of property when renting out an apartment is a document that indicates the property transferred for use to the tenant. An inventory of the property is attached to the apartment rental agreement upon conclusion of the transaction.

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When signing the contract, if the apartment is transferred along with the property, an acceptance and transfer certificate with an inventory must be drawn up. This must be done in order to protect the landlord and tenant from possible conflict situations after the end of the contract.

How to correctly draw up an inventory of property? (SAMPLE)

The inventory can be compiled either in regular written form or on a printed form. It can be either a separate document or included in the lease agreement.

Typically, an inventory of property is drawn up in two copies, signed by the parties, with a number, signature and transcript of the signature. The inventory contains the full names of the tenant and the landlord, the numbers and series of passports of the parties, by whom and when they were issued, and the place of permanent registration (if any).

If an agent acts as an intermediary, a third option is also prepared, which goes to him; accordingly, there must be three signatures.

Two acts of acceptance and transfer of property are attached to the finished inventory. One is signed upon check-in, the other upon check-out and the consent of both parties.

The lessor has the right to indicate the value of the things being transferred.

At the request of the homeowner, items that cannot be taken out of the apartment and things that cannot be used are included in the inventory (indicated separately).

How to inspect an apartment?

Inspect the apartment carefully so that it doesn’t turn out later that you are not happy with anything.

The owner has the right to include all the things he sees fit, and the future tenant can make additions. The presence of all defects and scratches is described, and the equipment is checked for functionality.

Inspecting the apartment:

• Property available in the apartment. For example: a wall carpet, red, size 3x2, has a gray oblong spot in the lower left corner. Scratches on furniture, wobbly chairs, a broken interior door handle - all this should be included in the inventory.
• Household appliances and electronics. The model, year of manufacture, and serial number of the device must be entered. For example: Samsung TV, 42-inch diagonal, year of manufacture 2014, serial number FD4357891, no faults detected when turned on, Tefal electric kettle, no serial number, detected defect - no automatic shutdown when boiling.

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• Sockets and switches. If any faults are identified, they are included in the inventory. Example: an outlet in the living room, near the door, when you plug in your mobile phone, charging does not start.
• Plumbing equipment. We look at how taps and drainage systems work, and pay attention to possible leaks.
• In the kitchen we check the stove. If it is gas, all the burners are lit; if it is electric, the functionality is checked by the indicator lights on the stove itself lighting up. The oven is checked in the same way.
• Dishes and other small items. The presence of chips, cracks, dents, etc. is indicated.
• Metering devices. Gas, water and electricity meters are carefully inspected for the presence and serviceability of seals. The testimony is being rewritten. It would be a good idea for the tenant to look at the last month and make sure there are no debts.

Damage to property during rental

The most common disputes occur between the tenant and the landlord due to damage to property.

There is such a thing as natural wear and tear - decoration, furniture and appliances have their own service life.

If property damage occurs, which can be attributed to normal wear and tear, the tenant does not always agree to compensate for the damage.

The landlord will be protected by an agreement that will spell out the extent of the tenant's liability for damage to property, as well as photographs taken before the tenant moved in and after the discovery of defects. All this will help the owner succeed in court.

If you want to know how to quickly sell an apartment during a crisis, then it will be useful to you.

In any case, you need to figure out whether the equipment has failed due to natural wear and tear or due to improper use.

To avoid having to sue the tenant, it is best to insure the apartment that is being prepared for rent in advance. All experts advise this.

How can a property inventory help?

Both parties entering into a rental agreement for housing are interested in the inventory procedure.

This is a guarantee of the tenant’s protection from unfounded claims on the part of the owner; for the landlord, such a document ensures that his property will remain safe and sound, and substitution is excluded.

After the end of the lease period, the parties sign the acceptance certificate and part ways without mutual claims, however, if misunderstandings still cannot be avoided, the document will become a powerful argument in court.

When renting out an apartment, it is important to hire and inventory the property, and a security deposit will help to discipline the tenant and alleviate a number of the landlord’s concerns.